The Shared Quantity asset management strategy is one of the most common and widely used asset management strategies in the TRYTN platform. With this strategy any activity this asset is attached to will share the asset quantity loaded into the asset screen at time of asset creation. This allows you to reduce activity capacity on a per-booking basis while still allowing multiple activities to take place using these assets.
It's important to note that activities with assets assigned using the Shared Quantity asset management strategy will use a combination of time slot capacity and quantity of the asset selected. Some examples:
- If your activity has a capacity of 25 but you only have 10 more of an asset, the most bookings that activity can receive for that time slot is 10
- If your activity has a capacity of 10 but you have 25 more of an asset, the most bookings that activity can receive for that time slot is 10
Let's dive into some examples.
Example 1: Bike Rides
Let's say you operate a bike tour business in your city. Your shop owns 20 bikes that can be taken out on various tours. Let's also assume you have a 30 minute, 1 hour, and 4 hour city tours as your product offerings, each with capacity 10. You enter in "Bicycles" with quantity "20" into the TRYTN system and assign the "Bicycles" asset to all three of your product offerings with the Shared Quantity asset management strategy. In the following table let's just assume a single time slot for each activity to make this concept easier to understand. We'll dive into this same example but with multiple time slots later. Here's how some hypothetical bookings would reduce the capacity for the other bike activities:
|30 Minute Tour (10)||1 Hour Tour (10)||4 Hour Tour (10)||Total Bicycles Remaining||Notes|
|7 participants||5 participants||3 participants||5||In this situation there would be 5 unused bicycles still remaining to be booked.|
|10 participants||10 participants||0 participants||0||Because there were 10 participants for the 30 minute and 1 hour tours there are no more bicycles available and the 4 hour tour becomes unavailable|
Now let's make this example a little more complicated. In the morning of a given day you can have but one Half Day Tour but you can have four 1 Hour Tours and 8 30 Minute Tours. So let's explore some situations based on this time slot configuration.
|Time||30 Minute Tour||1 Hour Tour||4 Hour Tour|
|8:00am - 8:30am||10||10||10|
|8:30am - 9:00am||10|
|9:00am - 9:30am||10||10|
|9:30am - 10:00am||10|
|10:00am - 10:30am||10||10|
|10:30am - 11:00am||10|
|11:00am - 11:30am||10||10|
|11:30am - Noon||10|
In this table above we see the total capacity available for each time slot for a given morning without any bookings being placed. In the next table we've made the following hypothetical bookings. This would be the available capacity remaining given our 20 bicycle assets.
- 2 participants for 8am 30 Minute Tour
- 5 participants for the 9am 1 Hour Tour
- 8 participants for the 8am 4 Hour Tour
Let's see how the available capacity changes based on these hypothetical bookings for each of the activity time slots in the below chart:
|Time||30 Minute Tour||1 Hour Tour||4 Hour Tour|
|8:00am - 8:30am||8 available||10 available||2 available|
|8:30am - 9:00am||10 available|
|9:00am - 9:30am||7 available||5 available|
|9:30am - 10:00am||7 available|
|10:00am - 10:30am||10 available||10 available|
|10:30am - 11:00am||10 available|
|11:00am - 11:30am||10 available||10 available|
|11:30am - Noon||10 available|
From the above chart since we have 20 total bicycles and the 4 Hour Tour spans the same length of time as all the other tours we have reduced available capacity for some of our tour time slots. Remember, each time slot has an overall capacity of 10, so the 4 Hour Tour with 8 participants means at most 2 more participants can book this activity at this time slot.
A step down from this, the four 1 Hour Tours, the 8am, 10am, and 11am tours all still have the maximum capacity. But, because 5 participants exist in the 9am time slot and we still have 12 bicycles available, we have 5 total capacity remaining for the 9am 1 Hour Tour time slot.
Lastly we have the eight 30 Minute Tours. We have 2 participants for the 8am time slot but still have 12 bicycles available at this time so we just have a reduced capacity of 8 available for the 8am time slot. However, we have no bookings for the 9am or 9:30am time slots for this activity but we have a maximum capacity available of 7 for each of these slots. Why? Because the 8am 4 Hour Tour took away 8 of our available 20 bicycles that leaves us with 12 left. Then, we had 5 participants for the 9am 1 Hour Tour activity which reduces our available cycles by another 5 to leave us with 7 bicycles available for usage. Therefore, anyone booking the 9am or 9:30am 30 Minute Tour time slots are left with the remaining bicycles as capacity which is 7. Even though these time slots have a capacity of 10 we cannot exceed the total amount of bicycles we have available.