The Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy allows operators to maximize their offerings to customers while maintaining capacity and asset limitations. Those operators who use the Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy are able to offer many different tours and activities which will automatically become unavailable when the asset(s) are used up while allowing customers to continue to book those available activities up to the capacity set for the activity.
With the Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy overlapping activities that utilize the same assets will become unavailable once a booking is placed on any activity in that time frame. The activity within that time frame with the new booking remains available until the capacity is utilized for the given activity. As such, activities with assets using the Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy will continue to use the activity capacity to determine when that activity sells out.
This is a complex concept so let's dig into an example to help demonstrate and explain when to use the Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy.
Example: Boating Activities
Imagine that you operate a boating operation. You have a single boat but you want to offer multiple activities with that one boat. You are unable to perform multiple activities at the same time with the single boat due to limitations, but you do want to maximize your profits for your activities. Let's set up three activities with varying time slots to demonstrate this concept (all with the same asset assigned):
|8:00am - 8:30am||10 available||X||10 available|
|8:30am - 9:00am||10 available|
|9:00am - 9:30am||10 available||10 available|
|9:30am - 10:00am||10 available|
|10:00am - 10:30am||10 available||10 available|
|10:30am - 11:00am||X|
In the above table we see that each time slot is an hour long and each has an overall capacity of 10 available. We can also see that the Fishing activity starts on the :30 after instead of on the hour.
Let's make some hypothetical bookings to help demonstrate this concept:
- 8:30am fishing: 6 participants
- 10am scuba diving: 3 participants
Let's see how the availability changes with these bookings:
|8:00am - 8:30am||- Not available -||X||- Not available -|
|8:30am - 9:00am||4 available|
|9:00am - 9:30am||- Not available -||- Not available -|
|9:30am - 10:00am||- Not available -|
|10:00am - 10:30am||- Not available -||7 available|
|10:30am - 11:00am||X|
Based on our hypothetical bookings we will not have any capacity for our snorkeling activity today. We also lose one time slot for fishing and two time slots for scuba diving. Why?
The 6 participants in the 8:30am fishing activity take away the asset for the 8am and 9am time slots for both snorkeling and scuba diving (both time slots because the fishing trip schedule is offset.) However, we still have space for up to 4 more participants for the fishing activity at the 8:30am time slot.
The 3 participants on the 10am time slot of scuba diving removes the asset availability for the 9:30am fishing and the 10am snorkeling time slot. We do, however, still have the ability for 7 more participants to book the 10am scuba diving activity.
As you can see the Allow Single Use During Set Time (Up To Time Slot Capacity) asset management strategy does remove the potential for customers to book some of your other activities so most businesses that utilize this strategy should be asset-limited to avoid loss of revenue. Shops that can use the same asset for multiple activities at the same time should utilize the Shared Quantity asset management strategy instead.