TRYTN supports multiple asset management strategies that can be easily applied to your shop's individual activities to help manage asset availability based on asset capacity and usage. Note: Asset Management Strategies are only available for use on Scheduled Products.
This article covers the following topics:
- Assign Asset Strategy
- Shared Quantity Asset Management Strategy
- Allow Single Use During Set Time (Up to Time Slot Capacity) Asset Management Strategy
Related articles:
Assign Asset Strategy
On TRYTN, Asset strategy is assigned at the product level. To get started, navigate to your scheduled product of choice under Products from the TRYTN website navigation. Once you have located the product you're looking for, click to open the associated Actions menu and select Schedule Settings.
On the Schedule Settings page, you will see a table of available time slots for your activity. To add a new time slot, click the +Add button on this page.
To edit an existing time slot, find the time you wish to update from the Time Slots table, and then click Edit under the associated Actions menu.
From the following page, select #4: Capacity to view the section called Asset Selection.
The Asset Management Strategy dropdown menu includes your asset management options for the activity. The following sections in this article explain the uses for each, so you can determine the best choice for your activity. Continue this process for all applicable time slots and then be sure to save your settings so they are retained.
Shared Quantity Asset Management Strategy
Shared Quantity is useful when you are running activities from a pooled inventory of assets.
Example: Consider a scenario in which you operate two segway tours during the same time and have 30 segway vehicles total in your shop. In this case, both activity time slots will pull from the same segway unit capacity. If Segway Tour A has 20 participants, that means Segway Tour B only has a potential of 10 segways to operate with.
Shared Quantity can be selected from the Asset Management Strategy dropdown menu. See Assign Asset Strategy in the previous section of this article for help finding this setting, if needed.
If Shared Quantity is selected, you must enter the following details:
Selected Assets
Click the Selected Assets field to see a list of assets included for your shop. Select any single asset for this activity and it will be added to the field. For shared quantity only a single asset can be assigned.
To remove an asset, simply click the associated 'x' to de-select it. (Note: To add a new asset to your shop, see our Assets article.)
Buffer Before (in minutes)
In this field, enter the amount of buffer time needed to block off the use of your asset before your activity starts. This amount of time (in minutes) indicates how long prior to your activity the asset will be considered 'in use' so there is no overlap in booking your asset and you will have it ready in plenty of time for the activity. Leaving this field blank indicates that no buffer time is needed.
Buffer After (in minutes)
Enter the amount of buffer time needed to block off the use of your asset after your activity ends. This amount of time (in minutes) indicates how long after your activity the asset will be considered 'in use' so there is no overlap in booking your asset for the next activity. Leaving this field blank indicates that no buffer time is needed.
Allow Single Use During Set Time (Up to Time Slot Capacity) Asset Management Strategy
The option Allow Single Use During Set Time (Up to Time Slot Capacity) should be used when you are sharing inventory but wish to allow multiple bookings until the resource is used up.
Example: Consider a scenario where you offer two boat activities that utilize a single boat with a capacity for 15 people. In this case, at the time of the first booking for Boat Tour B, Boat Tour A will become unavailable. Boat Tour B will continue to be sold until it is at capacity.
Allow Single Use During Set Time (Up to Time Slot Capacity) can be selected from the Asset Management Strategy dropdown menu. See Assign Asset Strategy in the previous section of this article for help finding this setting, if needed.
If selected, you must enter the following details:
Selected Assets
Click the Selected Assets field to see a list of assets included configured in your shop. Select any asset required for this activity and it will be added to the field.
To remove an asset, simply click the associated 'x' to de-select it. (Note: To add a new asset to your shop, see our Assets article.)
Buffer Before (in minutes)
In this field, enter the amount of buffer time needed to block off the use of your asset before your activity starts. This amount of time (in minutes) indicates how long prior to your activity the asset will be considered 'in use' so there is no overlap in booking your asset and you will have it ready in plenty of time for the activity. Leaving this field blank indicates that no buffer time is needed.
Buffer After (in minutes)
Enter the amount of buffer time needed to block off the use of your asset after your activity ends. This amount of time (in minutes) indicates how long after your activity the asset will be considered 'in use' so there is no overlap in booking your asset for the next activity. Leaving this field blank indicates that no buffer time is needed.